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Events Manager

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Location: Cambridge, MA

Solve is a MIT initiative addressing real and lasting solutions to the world’s greatest challenges—for information about Solve, please visit: http://solve.mit.edu/

The Events Manager is responsible for the planning and execution of Solve’s year-round events, including the annual flagship Solve at MIT event. He/she will work closely with the Events Program Director to determine Solve’s overall event strategy, specifically as it relates to event logistics, production and event budgets.

This includes:

  • Manage event consultants and events program team staff in lead up to events
  • Deliver world-class events while adhering to event budget
  •  Manage event operations and logistics for events including on-site logistics and volunteer management, including the annual flagship Solve at MIT and other year-round events
  • Work with internal and external stakeholders, plan schedules, and draw up and execute work-plans for multi-venue campus event activities
  • Develop and manage event budgets and staffing plan
  • Develop and oversee data tracking processes for events, sessions, and speakers
  • Negotiate and execute and oversee all event related vendor contracts, e.g. production, catering, transportation, hotel blocks, etc.
  • Work with Program Curator and Community department to ensure their logistics and production needs are met    
  • Prepare pre- and post-event reports and debriefs for senior staff
  • Take on other interdepartmental operations projects as needed

Requirements:

  • Bachelor’s degree with a minimum 5 years’ experience in project management, with at least 2 years’ experience in event management
  • Proven ability to deliver high quality, multi-million dollar, multi-venue events, preferably focused on social and environmental impact
  • Proven ability to effectively build relations with key internal and external stakeholders including production, facilities, catering, and other vendors
  • Talent for event design and aesthetics
  • Proven ability to effectively manage vendor relationships and meet budget goals
  • Experience working in a complex multi-layered environment with multiple stakeholders
  • Highly developed organizational and management skills
  • Capacity to handle a variety of tasks simultaneously despite interruptions
  • Ability to prioritize and plan work in an efficient manner to meet deadlines
  • Flexible and able to work independently, take initiative, anticipate needs and make decisions
  • Strong verbal and written communications skills
  • Experience using event management system such as Cvent a plus
  • Experience in Salesforce or other CRM databases a plus

To apply: Please visit web.mit.edu/jobs #14863. No phone calls or recruiters, please.

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