Coordinator, Finance & Operations

Cambridge, MA
Full-time Hybrid Entry Level Bachelor Degree

Overview

Solve is an initiative of MIT. We believe that to achieve a more sustainable and equitable future for all, we need new voices and ideas. We launch open calls for exceptional and diverse solutions to the most pressing global challenges, from anyone, anywhere in the world. Selected innovators get the backing of MIT and our community of supporters to scale their impact and drive lasting change.

The Coordinator, Finance & Operations supports Solve’s Operations and Impact Team in furthering Solve’s mission. The Coordinator plays a critical role in Solve’s financial management, handling accounts receivable and accounts payable functions, maintaining accurate financial tracking for the organization, and working closely with the Operations & Impact Senior Officer on financial analysis and reporting tasks. The Coordinator will also support several key HR administrative functions, such as new staff onboarding. The ideal candidate is highly proficient at working with and interpreting financial data in Excel/Google Sheets, possesses excellent attention to detail, is curious, systematic, and extremely organized, and maintains a strong learning and collaboration mindset.

Work Environment

MIT Solve embraces a flexible workplace culture where:

  • Staff are encouraged to work on the MIT campus but may work remotely from within the US on a regular basis

  • In-person attendance is required for specific events throughout the year

  • Presence in Cambridge is required for four weeks annually, plus at least one week during onboarding

Responsibilities

Financial Analysis & Reporting

  • Coordinates the preparation of monthly, quarterly, and yearly financial reports, including expenditure summaries and trends, quarterly reforecasts and year-end projections, and year-over-year comparisons for Solve leadership.

  • Assist with grant reporting, including creating relevant financial reports and compiling other financial documentation for funders.

  • Support the Operations & Impact Senior Officer in analyzing financial performance and assessing its implications for strategic and operational decisions.

Finance Operations

  • Track and monitor expenses and revenue against the approved budget for Solve, as well as for individual grant-funded projects. Identify and resolve account discrepancies for all Solve accounts and grants.

  • Reconcile accounts at year-end, including preparing accruals and deferrals.

  • Creates, implements, and maintains accounts payable functions, including:

    • Paying invoices, subscription fees, prizes, etc. in a timely manner;

    • Setting up and managing vendors, and creating and managing purchase orders;

    • Collaborating with MIT counterparts to ensure smooth payment processes;

    • Reviewing and processing reimbursements; and

    • Authorizing expenditures within established limits.

  • Manage the accounts receivable process, including:

    • Creating invoices;

    • Following up with clients to ensure payment is made on time;

    • Collaborating with MIT Central Accounting to receive funds; and

    • Tracking outstanding and received payments in Salesforce.

  • Monitor, manage and improve upon tracking systems for accounts payable and accounts receivable processes to ensure transparency, accuracy, and operational efficiency across the team.

Financial Compliance

  • Stay abreast of MIT’s regulatory requirements and best practices in financial administration.

  • Maintain and suggest ways to strengthen internal financial controls in order to manage risks and maintain data integrity.

  • Maintain clean financial records for compliance, recordkeeping, and archiving.

Administration

  • Support Solve’s Executive Director on specific administrative responsibilities, such as expense reimbursement submission.

  • Coordinate with Solve’s Head of People and Culture on specific HR operations tasks, such as employee onboarding/offboarding and scheduling and logistics for all staff onsite weeks.

  • Participate in special projects as needed.

Qualifications and Skills

  • Minimum 2 years’ professional experience in accounting, finance, or finance administration

  • Bachelor’s degree required, ideally in a data, finance, or similarly analytical field

  • Highly proficient in Microsoft Excel/Google Sheets

  • Proficient in Salesforce or another CRM platform

  • Proficient in SAP or another ERP system

  • Experience working with/analyzing financial data

  • Ability to work effectively and stay accountable to deadlines

  • Organized, thorough, detail-oriented, and focused on accuracy and quality

  • Curious, able to learn quickly, and able to problem solve and troubleshoot

  • Interest and ability to rapidly upskill on new tech tools/systems, including AI

  • Ability to stay calm and produce high-quality work products even in high-stress periods

  • Motivated to improve existing systems and processes

  • Excellent listener and communicator

  • Acts with personal and professional integrity

Supervision Received

Senior Officer, Operations & Impact

Benefits

The expected minimum pay for this position is $66,000, with a final offer based on experience and equity considerations. This is a full-time position. Solve team members are expected to spend four weeks a year in Solve’s Cambridge offices, plus a week during the first month for onboarding. 

As an MIT Solve employee, you are eligible for a number of benefits, perks, and discounts, including:

MIT Solve is committed to inclusion and diversity to build a team that represents a variety of backgrounds, perspectives, and skills. The more diverse our team is, the better we can achieve our mission of solving world challenges. Meet our team. 

MIT is an equal employment opportunity employer. All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, color, sex, sexual orientation, gender identity, religion, disability, age, genetic information, veteran status, ancestry, or national or ethnic origin. 

Employment contingent upon the satisfactory results of a background check.

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